──── Corporate and Community Events
Corporate and Community Event Rentals
BellEvent Rentals supplies frame tents, tables, chairs, hand-washing sinks, crowd fence, generators and luxury restroom trailers for company picnics, festivals, fundraisers, school and church events and job sites across Whatcom, Skagit and Snohomish counties. Everything goes on one quote. We set up and take down every tent, included in the tent price, and we send a certificate of insurance to your venue on request.
──── Most Booked
What We Rent for Company and Community Events
Prices are BellEvent’s current rates. Your confirmed quote shows the final total.
A business or community event usually needs four things: cover, seating, sanitation and control of the site. Here is what we rent for each.
| Need | What We Rent | Price |
|---|---|---|
| Cover | 20x60 frame tent $1,495 (96 seated at rounds, about 120 standing); 20x40 $895; pop-up canopies from $100 for check-in, vendor and info booths | From $100 |
| Seating | White plastic folding chairs $2.50, 6 ft banquet tables $12.50, 60" rounds $15, cocktail tables $14 | From $2.50 |
| Sanitation | 2-stall restroom trailer $1,000 a day ($2,475 for a week), 3-stall $1,300 a day ($2,700 for a week); portable hand-washing sink $150, up to 245 hand washings per tank | From $150 |
| Site | Crowd control fence $1.50 per linear foot; generator $155 a day | From $1.50 per foot |
| Food Service | Gold-trim 8 qt chafers $28, 2-hour Sterno $3.90, pitchers $4 | From $3.90 |
| Extras | Classic bar $195, premium bar $295, bistro lights from $12, photo booths from $800 for 2 hours | From $12 |
A 100-person company picnic, priced. At today’s rates, before delivery, staking or weights, and tax:
| Item | Quantity | Price |
|---|---|---|
| 20x60 High Peak Frame Tent | 1 | $1,495 |
| 60" Round Tables (96 Seats) | 12 | $180 |
| White Plastic Folding Chairs | 100 | $250 |
| 10x10 Pop-Up Canopies (Food and Check-In) | 2 | $200 |
| Portable Hand-Washing Sink | 1 | $150 |
| 2-Stall Restroom Trailer, One Day | 1 | $1,000 |
| Crowd Control Barrier | 100 ft | $150 |
| Total | $3,425 |
If the restroom trailer can’t reach an outlet within about 100 feet, add a generator for $155 a day.
Restrooms for a crowd. As a planning figure, allow one stall for every 50 to 75 guests over a 4 to 6 hour event, and fewer guests per stall when food and drinks run all day. That puts the 2-stall at about 100 to 150 guests and the 3-stall at about 150 to 225. Neither trailer is ADA accessible, so if your event needs an accessible restroom, plan one separately. Each trailer needs a level spot, an outlet, a water hose within about 100 feet, and a route at least 8 feet wide (9 feet for the 3-stall) with about 12 feet of clearance.
Food on site. A hand-washing sink gives food servers and guests warm water away from a building: up to 245 hand washings per full tank. For a long day of food service, plan a second sink.
Job sites and multi-day events. Restroom trailers and sinks can stay more than a day. The weekly trailer price ($2,475 for the 2-stall, $2,700 for the 3-stall) covers a full week, 2 to 6 days are priced on your quote, and chairs, tables, linens and tents are one rental price for up to 3 days.
Insurance Certificates and Payment
We send a written quote, then a payment link: a 50% non-refundable deposit holds your date, and the balance is due 14 days before delivery. You can pay by card, Venmo or check. Prices are shown before tax.
Quotes. Add items to your quote from any product page and send it, or call us at (360) 991-3929, Monday to Saturday, 9 am to 5 pm. We confirm quantities, the price and the delivery fee by phone or email before you pay anything. The delivery fee is set by a person from the distance, the crew, the equipment and the access, and starts at $50 in Whatcom and Skagit counties. Snohomish County delivery is quoted by address.
Insurance. BellEvent is insured, and we send a certificate of insurance to your venue or city on request. We’re a member of the American Rental Association.
Permits and rules. Under our rental terms, permits are yours to arrange unless your order says we’re handling them. Some apply well ahead: a state park event needs a Special Activities Permit at least 60 days out, Burlington asks for a special event permit at least 60 days ahead for events on city property, and Everett requires a fire permit for tents over 400 square feet. Send us any written venue, park or HOA rules before delivery.
Lead times. Book tents and restroom trailers as soon as your date is set, especially for a summer weekend. Changes to tents and linens need 14 days’ notice and changes to other items need 7 days. Late changes can carry a restocking fee of up to 100%.
Damage waiver. Optional, 10% of the rental, non-refundable. It doesn’t cover misuse or loss.
Corporate Event Questions
Yes. Tell us who it goes to when you book, and we’ll send it on request before the event.
Request a Quote for Your Event
Tell the planner your guests, date, ground and style. It sizes the tent, counts the rest and sends the list to our team for a quote.