──── Rental Terms

Rental Terms and Conditions

The deposit, the balance, changes, delivery, weather and restroom trailers, in plain language.

Last updated: October 18, 2026

These terms apply to every rental from BellEvent Rentals (“BellEvent”, “we”, “us”), based in Ferndale, Washington. “You” means the customer named on the order. Questions? Call (360) 991-3929 or email info@belleventrentals.com, Monday to Saturday, 9 am to 5 pm.

1. Order Confirmation

A quote becomes a confirmed order once we have received the deposit and you have accepted these terms. Until then, items are not held for you.

2. Payment Authorization

By accepting these terms, you agree to pay the balance and any charges described in these terms (for example cleaning, damage, or missing items). We send you a payment link for each amount, or, if you ask us to, charge the card you used for the deposit.

3. Cancellations, Removals and Substitutions

Tents, tent accessories and linens: at least 14 days’ notice before delivery.
All other items: at least 7 days’ notice.

Changes made with less notice may carry a restocking fee (see §4). The 50% deposit is not refunded if you cancel.

4. Restocking Fee

We prepare and reserve your items ahead of time and turn away other customers for those dates. A late cancellation, removal or substitution may carry a restocking fee of up to 100% of the cost of the affected items.

5. Delivery, Pickup and Setup

We deliver to the closest point our truck can safely reach. Delivery starts at $50 in Whatcom and Skagit counties; Snohomish County delivery is quoted by address. The fee is set by address on your quote.
Stairs, elevators, a carry of more than 50 feet from the truck, or difficult ground (soft lawn, steep slope, gravel paths) can add to the fee. Tell us about these when you book.
Tents: setup and takedown are included for every tent. Staking or weights are priced by the site: stakes go into grass; weights are used on gravel, asphalt, concrete and decks.
Tables and chairs: setup and stacking are not included unless your order lists them.
Pickup: please stack items at the spot where they were delivered, ready for our crew.

6. Cleaning

Rinse dishes, glassware and flatware, and pack them back into the racks they came in. Shake food and debris off tables. Equipment returned with heavy food, wax or liquid residue is cleaned at $45 per hour. Special deposits may apply to grills and cooking equipment.

7. Linens

Return linens dry, in the bags provided. Wet linens can mildew. Linens that are burned, torn, stained beyond normal laundering, or mildewed are charged at replacement cost.

8. Loss, Shortage and Damage

You are responsible for the equipment from delivery until we pick it up. You pay for repairs beyond normal wear, cleaning beyond §6, and the replacement cost of any item that is lost or can’t be repaired.

9. Deposit and Balance

A 50% deposit reserves your items. The deposit is non-refundable.
The balance is due 14 days before delivery. We send you a payment link.

10. Permits and Licenses

You are responsible for any permits your event needs (for example a tent, fire or park permit), unless your order says we are arranging them. Get them before installation day. Some cities require a permit for tents above a certain size; check with your city or venue.

11. Tent Fabric

Tent tops can stretch or shrink by up to 5%. Tents are temporary shade and rain structures. They are not guaranteed to be waterproof, and water can run in at seams, poles and walls in heavy rain.

12. Weather

You accept the risk of weather for any outdoor or tented event. If weather makes the tent or other items unusable, the full rental amount is still owed. Follow these limits:

Take sidewalls down when sustained winds of 20 to 25 mph are forecast.
Everyone must leave the tent if sustained winds reach about 36 mph, or if the tent begins to shake or lift.

13. Underground Utilities

Before a staked tent goes in, you must have underground utilities marked. Call 811 at least two business days ahead (Washington’s free locate service). Also tell us about private lines such as sprinklers, septic systems, propane or electric runs to outbuildings. You are responsible for damage to unmarked lines.

14. Heating and Cooking Near Tents

Grills, fryers, open flames, fire pits and patio heaters are never allowed under or near a tent. You are responsible for any damage they cause. Patio heaters rented from us are for open-air areas only, well away from tent fabric.

15. Floors and Surfaces

We take care when placing equipment. We are not responsible for marks or damage to hardwood floors, decks, concrete, pavers, sport courts or lawns from equipment placed where you asked, including stake holes and weight marks.

16. Site Preparation

Before we arrive, clear the setup area of vehicles, furniture, pet waste and anything else in the way. Mow the lawn if the tent goes on grass. If our crew waits more than 15 minutes for the site to be ready, waiting time is charged at $15 per 15 minutes for each crew member.

17. Power

Where your rental needs electricity (lighting, restroom trailers, some equipment), give us access to working outlets. A generator can be rented if no power is available.

18. Inspect on Delivery

Check your items when they arrive. Report any shortage or damage to us that day, before use. Credits for shortages or damage are based on our inspection.

19. Equipment That Stops Working

If an item fails or seems unsafe, stop using it and call us right away at (360) 991-3929. If the problem comes from normal use, we will repair or replace the item. We are not liable for incidental or consequential losses caused by the failure.

20. Returns

Have items ready for pickup at the agreed time, in the condition they were delivered, apart from normal wear. You are responsible for the items until we collect them. Timing matters: other customers’ orders depend on these items.

21. Our Access to the Equipment

During the rental we may come onto the property to inspect, service or remove our equipment.

22. Ownership

The equipment remains BellEvent’s property. Don’t remove labels or markings. Don’t move the equipment to another address without our written permission.

23. No Warranties

Apart from what these terms say, we make no warranties, express or implied, including fitness for a particular purpose or merchantability.

24. Indemnity

You agree to hold BellEvent harmless from claims, losses and costs (including reasonable attorney fees) that arise from the acts or negligence of you, your guests, employees or contractors while the equipment is in your care.

25. No Sub-Renting

You may not assign this agreement, sub-rent, or lend the equipment to anyone else without our written consent.

26. Laws and Safety

Use the equipment as intended and follow all applicable laws and safety rules. Only capable adults may operate equipment such as generators and heaters.

27. Theft

You pay replacement cost for any item stolen or missing while in your care. Equipment not returned within two days of the end of the rental is treated as stolen and may be reported under Washington law.

28. Collection Costs

If we have to collect money owed under these terms, you pay reasonable collection, attorney and court costs.

29. Damage Waiver (Optional)

You may add a damage waiver for 10% of the rental total. Ask us to add it when you book, or when you pay the balance. It is non-refundable.
It covers accidental damage from normal use.
It does not cover misuse, abuse, loss or theft.
Broken items must be returned to us for the waiver to apply.

30. Restroom Trailers

What we do: we deliver and set up the trailer, fill the fresh-water tank on site from your water supply, stock toilet paper and paper towels, and empty the waste tanks at pickup.
What you provide: a level spot; an outdoor outlet (one on its own breaker is best; the trailer can sit up to about 100 feet from it); a garden hose connection within about 100 feet; and a clear route at least 8 feet wide for a 2-stall trailer or 9 feet wide for a 3-stall, with about 12 feet of overhead clearance.
What we ask of you: keep the trailer tidy during the rental. Put only toilet paper in the toilets: no wipes, towels, diapers or hygiene products. Don’t move the trailer or unplug it.
Report problems within 24 hours of delivery, or right away if something stops working.
Fees: cleaning beyond normal use, blockages from items flushed against these rules, and damage are charged at cost.
Restroom trailers are priced by the day or the week, not by the 3-day rental period.

31. Accepting These Terms

These terms form the agreement between you and BellEvent. You may accept them online, by email or by signature. Taking delivery of the items also counts as acceptance. Someone may sign on your behalf (“c/o”); you remain responsible.

32. Unsafe Conditions

We may refuse to deliver or install equipment when conditions are unsafe: high wind, lightning, unsafe ground, or a site that doesn’t match what was described. If we have to decline for this reason, at least 50% of the order total is owed. We are not responsible for underground utilities you did not mark (§13).

33. Venue and HOA Rules

If your venue, park or homeowners’ association has written rules (setup times, staking bans, vehicle limits, noise), send them to us before delivery. You are responsible for fines or extra costs caused by rules we were not told about.